Contest Helpers – what does each function do?

Adam Daha Talks about Volunteering

Woohoo!  Here we go.  We are going to have a fun contest and, in true Gilbert ToastMasters style, a lot of folks are stepping up to help.

Volunteers share their thoughts

Yes, we have the full slate of volunteers.  Check out videos:

  1. Adam – https://www.youtube.com/watch?v=IPAsfSsVS4k

 

Helpful Guides for Volunteers

ToastMasters Speech Contest Rulebook says:

At club contests, a contest chair, chief judge, at least five voting judges, a tiebreaking judge, two counters, and two timers are appointed, unless impractical.

 

So, here’s is what each role will do during the meeting:

Judges

Voting judges at all levels must remain anonymous when practical.

Tall Tales Contest voting judges receive the Tall Tales Contest Judge’s Guide and Ballot (Item 1181).

When voting judges have finished marking their ballots, they must tear off the bottom portion of the ballot, place it in the provided envelope, and hold up the envelope for the ballot counters to collect.

The chief judge personally collects the tiebreaking judge’s ballot, which must contain all contestants ranked in order by the tiebreaking judge.
a) The top portion of the ballot is not provided to the chief judge and must be discreetly discarded by the tiebreaking judge after the contest.

Counters

Ballot counters receive the Counter’s Tally Sheet (Item 1176). If necessary, they also receive instruction in the gathering of ballots and the counting room procedure

When voting judges have finished marking their ballots, they must tear off the bottom portion of the ballot, place it in the provided envelope, and hold up the envelope for the ballot counters to collect.

In the counting room, the ballot counters will tabulate the results of the contest using the Counter’s Tally Sheet (Item 1176).

Once all points are entered, the ballot counters compute the total points for each contestant and enter the totals on the bottom of the tally sheet.

Timers

Timers receive the Speech Contest Time Record Sheet and Instruction for Timers (Item 1175). If necessary, they also receive instruction in the proper use of the timing equipment.

A.Two timers are appointed by the chief judge. One is provided with a stopwatch, and the other with a signaling device that displays green, yellow, and red colors.
B.The signaling device must be in full view of each contestant.
C.The timer with the stopwatch maintains and delivers to the chief judge the written record of elapsed time of each speech on the Speech Contest Time Record Sheet and Instructions for Timers (Item 1175).
D.The timer managing the timing device ensures that contestants are able to view an accurate green, yellow, or red signal at appropriate times during the speech.
E.All speeches delivered by contestants must conform to the timing guidelines for the contest.

As the voting judges and the tiebreaking judge are completing their ballots at the end of the contest, the timers complete the timing record sheet, place it in the provided envelope, and hand it to the chief judge.

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