Gilbert Toastmasters Club Resources

The role of the President is to serve as the chief executive officer, overseeing the club’s operations, leading meetings, and ensuring the club fulfills its responsibilities to its members. The President works closely with other club officers to set goals, plan activities, and support the club’s educational program.

You should contact the President for matters related to:

• Overall club vision, direction, and policy issues.
• Dispute resolution or concerns that haven’t been resolved by other officers.
• Major club initiatives, partnerships, or community relations.
• Feedback or ideas that pertain to the long-term growth and health of the club.
• High-level questions about membership or the club’s engagement with the broader Toastmasters organization.

he Vice President of Membership (VPM) is your first point of contact for all matters related to membership, whether you’re thinking about joining, have questions about the benefits of being a Toastmasters member, or need information on the membership process.

For prospective members, the VPM can provide detailed insights into what the club offers, how Toastmasters can help you achieve your personal and professional goals, and what the next steps are for joining. They are here to make your introduction to the club as smooth and welcoming as possible.

Current members should also feel free to reach out to the VPM with any concerns or suggestions that could improve their club experience. The VPM is responsible for ensuring that the club meets the needs of its members, fostering a supportive and positive environment. This includes addressing any issues that might lead a member to consider leaving the club. The VPM is there to listen and work with you to find solutions or adjustments that could enhance your Toastmasters journey.

The role of the VPM is not just administrative but also deeply involved in the personal journey of each member within the club. They play a crucial role in the club’s growth and the individual growth of its members. If you have any questions about membership, are interested in joining, or wish to discuss your current membership experience, the VPM is ready and eager to assist you.

The Vice President of Public Relations (VPPR) is responsible for shaping and maintaining the club’s public image and online presence. This officer oversees all external communications, ensuring our club’s activities and achievements are effectively shared with both current and prospective members as well as the broader community.

Responsibilities include:

• Social Media Management: The VPPR handles our club’s accounts on platforms like Instagram, Facebook, and LinkedIn, updating them with news, events, and highlights from our meetings to engage with members and attract new ones.
• YouTube Content: From recording to publishing, the VPPR is in charge of producing and managing video content that showcases our club’s activities, member speeches, and educational sessions, making them accessible to a wider audience.
• Club Blog: The VPPR curates and publishes content on our club blog, featuring articles on club news, speechcraft, personal development tips, and member achievements, providing value and insights to both members and the public.

When to Contact the VPPR:

• If you have news or achievements that you believe should be shared with the club and beyond.
• For inquiries related to our club’s public image, including media requests or collaborations.
• If you’re interested in contributing content to our social media, YouTube channel, or blog.
• To get involved in managing or contributing to our club’s online and social media presence.

The VPPR is dedicated to promoting a positive and engaging image of our club, leveraging various platforms to celebrate our members’ achievements and to invite others to join our journey of personal and professional development. Whether you’re a member with a story to share or someone interested in learning more about our club, the VPPR is your point of contact for all things related to public relations and online engagement.

The Sergeant at Arms is integral to the logistical setup and ceremonial aspects of our Toastmasters meetings. Their responsibilities ensure that each meeting not only begins with the respectful tradition of the Pledge of Allegiance but also takes place in a well-prepared environment conducive to our members’ learning and participation.

Expanded Responsibilities:

• Meeting Environment: The Sergeant at Arms meticulously prepares the meeting space, arranging seating and setting up necessary equipment, including the all-important projector. 
• Ceremonial Role: Starting the meeting with the Pledge of Allegiance.
• Technical Support: The responsibility for setting up the projector is a crucial aspect of the role, as many speeches and educational sessions benefit from visual aids. If you plan to use the projector during your speech or role, coordinating with the Sergeant at Arms in advance is essential to ensure a smooth experience.

When to Contact the Sergeant at Arms:

While their role is primarily logistical, there are key moments when you might need to reach out to the Sergeant at Arms:

• To request the use of the projector or other special equipment for your presentation.
• If you have specific setup needs for your role in an upcoming meeting.

The Sergeant at Arms is dedicated to supporting the technical and physical aspects of our meetings, playing a pivotal role in the smooth execution of each session. Their behind-the-scenes efforts ensure that our members can focus on delivering their best speeches and fulfilling their roles effectively.

The Immediate Past President (IPP) plays a crucial advisory role within our Toastmasters club, drawing on their experience to ensure a seamless transition of leadership and continuity in club operations. One of their key responsibilities is to oversee the nomination and election process, ensuring that every officer role is filled with capable and committed members.

Core Responsibilities:

• Leadership Continuity: The IPP provides guidance and support to the current club officers, sharing insights and lessons learned from their tenure to promote effective club management.
• Election Oversight: They play a pivotal role in identifying and encouraging members to step into leadership positions, ensuring a diverse and dynamic club leadership team for the upcoming term.

When to Contact the IPP:

• If you’re considering a leadership role within the club and want to know more about what’s involved or how to get started.
• To express your interest in volunteering for an officer position, seeking advice on how to prepare and what to expect.

The Immediate Past President is a valuable resource for members aspiring to leadership roles, offering support and guidance based on their comprehensive understanding of club dynamics and operations. If you’re interested in contributing to the club’s leadership, the IPP can provide you with the information and encouragement you need to take the next step.